A fast-paced, growing multi-company organization based on Long Island is seeking a motivated and detail-oriented AP/AR Specialist to join our team. This dual-role position is ideal for someone who thrives in a high-volume environment, enjoys problem-solving, and can effectively manage both Accounts Payable and Accounts Receivable functions with accuracy and efficiency.
Responsibilities:
Accounts Payable:
- Review, verify, and enter all vendor bills into QuickBooks and Sage ACCPAC.
- Match invoices with purchase orders and supporting documentation.
- Prepare weekly accounts payable runs for processing and payment.
- Enter and reconcile company credit card statements.
- Maintain organized vendor files and records.
Accounts Receivable:
- Apply daily cash payments including checks, ACH, wire transfers, and other payment methods.
- Reconcile customer accounts and resolve payment discrepancies or deductions.
- Conduct customer collection calls regarding past due balances.
- Retransmit invoices and supporting documentation as needed.
- Assist with maintaining accurate customer account records.
Qualifications:
- 5+ years of AP/AR experience preferred.
- Experience with QuickBooks and/or Sage ACCPAC preferred.
- Microsoft Excel proficiency required.
- Strong Outlook/email communication skills.
- Strong computer and data entry skills.
- Excellent organizational and analytical abilities.
- Strong attention to detail and accuracy.
- Effective communication and problem-solving skills.
- Ability to prioritize and manage multiple tasks in a fast-paced environment.
- Ability to work independently and as part of a team.
- Comfortable working in a fast-paced environment.
- Positive attitude and willingness to adapt.
- Must maintain confidentiality and professionalism.
- Strong sense of accountability and follow-through.
What We Offer:
- Competitive compensation.
- Health benefits.
- Life insurance.
- 401(k) plan.
- Supplemental insurance buy-up options.
- Paid vacation time.
- Paid holidays.
- Paid sick days.
- Opportunity for advancement within a growing organization.
- Supportive team environment.
- Stable, full-time position with long-term potential.
If you are dependable, detail-oriented, and looking to grow with a dynamic company, we would love to hear from you